Privacy Policy for spawnepic.com
1. Introduction
At spawnepic.com, we are firmly committed to safeguarding your privacy and ensuring the protection of your personal data. This Privacy Policy outlines how we collect, use, store, disclose, and safeguard your information in accordance with the highest data protection standards, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). Our mission is to offer transparency, accountability, and full respect for your rights.
2. Scope of This Policy and Role of Data Controller
This Privacy Policy applies to your use of the website located at spawnepic.com and any related services or interactions. The data controller responsible for the processing of your personal data is Spawnepic Ltd., which determines the purposes and means of processing such data in accordance with applicable law.
For all inquiries related to your personal data or this Privacy Policy, you may contact us at [email protected].
3. Categories of Personal Data We Process
We may collect and process the following categories of personal data, either directly from you, via automated systems, or from third-party sources:
a. Usage Data
Includes information about how you interact with our website, such as IP address, browser type and version, referral URLs, time zone setting, webpage interactions, and session durations.
b. Account Data
Data provided through registration or account creation, including your full name, postal address, email address, and telephone number.
c. Profile Data
Information relating to your preferences, purchasing behavior, browsing history, and any settings configured on your user profile.
d. Communication Data
Includes correspondence data, such as emails, live chat records, support tickets, and contact form submissions you initiate with spawnepic.com.
e. Technical Data
Device specifications and configurations, including operating system, hardware identifiers, screen resolution, language preferences, and browser plugins.
f. Transaction Data
Records of purchases, payment confirmations, delivery tracking, billing history, and VAT or tax identification where applicable.
g. Preference Data
Information on your marketing preferences, survey responses, product interests, and opt-in/out choices for promotional communications.
4. Legal Bases for Processing Personal Data
We process your personal data only when there is a lawful basis to do so. These include:
– Consent: Where you have explicitly given us permission, such as subscribing to our newsletters or consenting to cookie tracking.
– Contractual Necessity: To fulfill our obligations under a service agreement or purchase order.
– Legal Compliance: To comply with regulatory or legal obligations.
– Legitimate Interests: To maintain the security, performance, and usability of spawnepic.com, and to improve our business operations, provided these do not override your fundamental rights.
5. Your Rights Under GDPR and CCPA
You are entitled to exercise the following rights regarding your personal data, subject to verification and legal limitations:
– Right of Access: Obtain a copy of your data and information on how it is processed.
– Right to Rectification: Correct inaccuracies or incomplete information.
– Right to Erasure: Request deletion where data is no longer necessary or processed unlawfully.
– Right to Restriction: Temporarily halt processing while a dispute is being resolved.
– Right to Data Portability: Receive your data in a structured, commonly used, machine-readable format and transmit it to another controller.
– Right to Object: Challenge processing based on legitimate interests or direct marketing.
– Right to Non-Discrimination: Under CCPA, you will not face discrimination for exercising your privacy rights.
– Do Not Sell My Personal Information: CCPA grants you the right to opt-out of any sale of personal information.
To exercise any of these rights, please contact us at [email protected].
6. Security Measures
To ensure the confidentiality, integrity, and availability of your personal data, we have implemented robust security measures including:
– Data encryption in transit (SSL/TLS) and at rest
– Role-based access control and multi-factor authentication for sensitive data
– Periodic data backups and disaster recovery frameworks
– Continuous employee training in information security and data protection protocols
7. International Data Transfers
Where necessary, your data may be transferred to and processed in countries outside your jurisdiction. Such transfers will only occur with adequate safeguards in place, such as:
– Standard Contractual Clauses approved by the European Commission
– Binding Corporate Rules
– Adequacy decisions for certain jurisdictions
In line with GDPR requirements, we ensure that your data remains protected regardless of its geographic location.
8. Data Retention
We retain personal data only as long as necessary to fulfill the purpose for which it was collected and to comply with legal obligations. Typical data retention timeframes include:
– Account and Transaction Data: Retained for a minimum of 6 years for tax and accounting compliance
– Support and Communication Data: Retained for up to 3 years following last interaction
– Marketing and Preference Data: Retained until you withdraw your consent or unsubscribe
– Technical and Usage Data: Retained for analytics up to 24 months after collection
Upon expiration of these timeframes, data is securely anonymized or deleted.
9. Cookie Policy
spawnepic.com uses cookies and similar tracking technologies to improve user experience and analyze web traffic. The types of cookies we use include:
– Essential Cookies: Necessary for basic site functionality and security
– Functional Cookies: Enable customization such as remembering settings and preferences
– Analytical Cookies: Collect aggregated data on website performance and usage
– Performance Cookies: Assist in identifying site errors and optimizing speed
These cookies are either first-party (set by spawnepic.com) or third-party (set by integrated service providers).
10. Cookie Management and Legal Compliance
When you first visit spawnepic.com, you will be presented with a cookie consent banner in compliance with GDPR and CCPA. You may:
– Accept or reject non-essential cookies
– Manage preferences through our Cookie Settings panel at any time
– Use your browser controls to delete or block cookies
We honor Global Privacy Control (GPC) signals where supported.
11. Children’s Privacy
spawnepic.com is not intended for use by children under the age of 13. We do not knowingly collect personal data from children under 13. If we learn we have collected such data, we will take immediate steps to delete it. Parents or legal guardians who believe we may have collected data about a child may contact us at [email protected].
12. Policy Updates and Notifications
We may update this Privacy Policy from time to time to reflect changes in legal, regulatory, or operational requirements. When material changes occur, we will notify you via email, prominent website banners, or other appropriate means. We encourage you to review this policy periodically to stay informed of how we protect your data.
13. Contact Information
For any questions regarding this Privacy Policy, your personal data, or to initiate a rights request under GDPR or CCPA, please contact us at:
Email: [email protected]
Website: https://spawnepic.com
We are committed to full transparency and compliance with global data protection laws. If you have any concerns regarding privacy, please do not hesitate to reach out.